How to Easily Export SEO Reports: Methods for Different Tools (2026)

By María Martín Vilaróexportar informes seoJune 18, 2026

Versión en español

How to Export SEO Reports Easily: Methods for Different Tools (2026)

How much time do you waste each month gathering SEO data from different platforms to present it to your clients or your own team? According to Forrester Analytics Business Insights (2022), companies that automate their analytics reporting can save up to 30% of the time spent on monthly reporting. Learning to export SEO reports efficiently is not an optional advantage: it is a real necessity for any business that wants to demonstrate results. This guide reviews the methods and specific steps for the main platforms used in 2026, organized so you can apply them today.

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In my experience, sharing a personal anecdote about how I managed to optimize an SEO report for a particular client always grabs attention. Once, I managed to reduce loading time by 20% by adjusting certain unnecessary data, resulting in a more efficient and understandable report.

Why Systematic Exporting of SEO Reports Makes a Difference

A well-structured SEO report is not just a document with graphs. It is the tool that connects technical work with business results. According to a survey by Deloitte Global Marketing Trends (2022), 53% of companies state that digital marketing reports are essential to demonstrate the ROI of their actions.

The usual problem is not the lack of data, but the dispersion. Organic traffic data is in Google Analytics, positions in Search Console, backlinks in Ahrefs or SEMrush, and keywords in another different tool. Exporting and consolidating that information into a single report is what saves hours of manual work each month.

Aleyda Solis (Orainti, 2023) concludes that the most effective SEO reports are those that connect Search Console and Analytics metrics with business objectives and are delivered periodically using reusable templates. Brian Dean (Backlinko, 2023) adds that a good report should focus on a few key metrics, include clear time comparisons, and be presented in an exportable and visually simple format.

According to HubSpot State of Marketing (2023), 61% of marketers say that generating traffic and leads is their main challenge in inbound marketing. Having clear and exportable reports makes it easier to make quick decisions about where to act.

Main Tools and How to Export from Each

Below you will find step-by-step methods for the most used platforms in 2026. Each tool has its own export flow, but the goal is always the same: to obtain a document ready to share with clients or to archive.

✏️ You can customize this:
I remember when I worked with a local business that increased its online visibility by 35% using SEO reports tailored to its specific market. These types of examples always help illustrate the real benefits of these reports.

1. Ahrefs – Report Builder

Ahrefs includes a feature called Report Builder that allows you to create customized SEO reports by combining different data widgets. You can include domain authority metrics, backlinks, organic positions, and site audits in a single document [3].

Steps to export from Ahrefs:

  • Access the Reports section within your Ahrefs panel.
  • Select Report Builder and choose the data widgets you want to include.
  • Customize the logo, colors, and client name.
  • Click on Export to download as PDF or share the direct link with your client.

The Report Builder offers options to share the report via a public link, which avoids having to send large files via email.

2. SE Ranking – SEO Report Generator

SE Ranking offers an SEO report generator that allows you to manually download reports in PDF, XLS, and HTML formats, as well as schedule automatic deliveries to clients and colleagues [2].

Steps to export from SE Ranking:

  • Go to the Reports section from your project’s main menu.
  • Select an existing template or create a new one with the modules you need.
  • Choose the download format: PDF for presentations, XLS for numerical analysis, HTML for web submissions.
  • Activate the scheduled automatic sending if you want the report to reach the client every month without manual intervention.

3. DashThis – Automated and Integrated Reports

DashThis allows you to create automated SEO reports by integrating data from Google Analytics, Search Console, Ahrefs, SEMrush, and other sources, exportable and shareable with clients in different formats [1].

Steps to export from DashThis:

  • Create a new dashboard from the monthly SEO report template.
  • Connect the relevant data sources (Google Analytics, Search Console, etc.).
  • Customize the sections with the KPIs agreed upon with the client.
  • Use the Share button to generate a public link or download as PDF from the export option.

Krista Seiden (2022) indicates that combining Google Analytics, Search Console, and dashboards in Looker Studio allows for creating exportable SEO reports that align organic traffic, behavior, and conversions. DashThis applies exactly this principle in a centralized manner.

4. All in One SEO (WordPress) – CSV and Email Reports

All in One SEO introduces automatic SEO reports via email and the ability to import and export SEO data in CSV format to facilitate analysis and reporting [8].

Steps to export from All in One SEO:

  • Access the WordPress panel and go to All in One SEO > Reports.
  • Set up the email report by defining the frequency and recipients.
  • To export keyword or content data in bulk, use the CSV export option from the corresponding section.
  • Download the CSV file and open it in Excel or Google Sheets for further analysis.

This option is especially useful for SMEs with a WordPress website that want to track SEO without the need for paid external tools.

5. Looker Studio (Google) – Free Exportable Dashboards

Looker Studio (formerly Google Data Studio) is free and allows you to connect Search Console, Google Analytics, and other sources to create exportable dashboards in PDF or shareable via link.

Basic steps to export from Looker Studio:

  • Create a new report and connect your data sources (Search Console, GA4).
  • Design the report pages with the relevant graphs and tables.
  • Use File > Download > PDF to export the complete report.
  • Share the public link with read-only permissions so the client can consult it in real-time.

Comparison Table of Tools for Exporting SEO Reports

This table summarizes the export features of each platform so you can choose the one that best suits your case:

Tool Export Formats Automatic Sending Integration with GA/GSC Approximate Cost
Ahrefs Report Builder PDF, public link No Partial Included in plan
SE Ranking PDF, XLS, HTML Yes Yes From ~€44/month
DashThis PDF, public link Yes Yes (multiple sources) From ~€33/month
All in One SEO CSV, email Yes (email) Yes (GA4) From ~€49/year
Looker Studio PDF, public link No native Yes (native) Free
RankCoworker PDF, CSV, exportable report Yes Yes Accessible monthly plan

Tools like Reporting Ninja and Flowlu also centralize data from Google Analytics, Search Console, and other sources into customizable exportable dashboards in different formats for clients [5] [7].

Best Practices for Exporting SEO Reports in 2026

Having access to export buttons is only half the job. The other half is ensuring that the exported report actually communicates something useful.

These are the practices that make a difference:

  • Define beforehand which metrics matter: organic positions, traffic, conversions, loading speed. Do not include everything by default.
  • Always include a time comparison: month to month or year to year. Without context, numbers mean nothing.
  • Adapt the format to the recipient: PDF for non-technical clients, CSV or XLS for internal analysis, public link for real-time tracking.
  • Automate sending when you can: SE Ranking and DashThis allow you to schedule monthly sending automatically [2] [1].
  • Use reusable templates: they save time in each reporting cycle and provide visual consistency.
  • Document the actions taken: a good report not only shows results but also explains what was done to achieve them.

According to DataSEO Academy (2024), tools like Semrush or Ahrefs allow for the automation of generating and exporting SEO reports, reducing reporting time and improving clarity of results for the client [4].

If you manage your business's SEO without a technical team behind you, platforms like RankCoworker are designed to simplify this process: from automatic site analysis and keyword research to exporting ready-to-share reports, without the need for advanced knowledge.

The analysis of the best SEO reporting tools for 2026 highlights key features such as customizable templates, automation, scheduled sending, and data export from multiple SEO platforms [6].

✏️ You can customize this:
Throughout my career, I have seen how a clear and concise report can make a difference in the perception of SEO work. It is not just about showing numbers, but about telling a story that resonates with the client and their specific needs.

Frequently Asked Questions about Exporting SEO Reports

What format is better for exporting an SEO report: PDF or CSV?

It depends on the objective. PDF is ideal for presenting results to non-technical clients because it maintains the design and is easy to read. CSV or XLS is better for internal analysis, as it allows filtering and cross-referencing data in spreadsheets.

Can I export SEO reports for free?

Yes. Looker Studio (Google) is completely free and allows you to export reports in PDF or share them via link. All in One SEO also offers basic export in its paid version at an accessible price for SMEs.

How often should SEO reports be exported?

The usual frequency is monthly, although in projects with frequent changes it can be biweekly. The important thing is to maintain a regular cadence that allows for comparing equivalent periods and detecting trends.

Is it possible to fully automate the sending of SEO reports to clients?

Yes. Tools like SE Ranking and DashThis allow you to schedule the automatic sending of reports via email on the date and frequency you choose. All in One SEO also offers this functionality for WordPress sites.

Conclusion

Exporting SEO reports efficiently does not require being a technology expert. Choosing the right tool, defining the metrics that really matter, and automating the monthly sending are the three steps that save the most time. Whether you use Ahrefs, SE Ranking, DashThis, or Looker Studio, the process is simpler than it seems. If you want to simplify the entire cycle even further, from analysis to export, explore what RankCoworker can do for your business.

References

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How to Easily Export SEO Reports: Methods for Different Tools (2026) | RankCoworker Blog